MANAGE YOUR ROOMS AND ALLOCATE THEM IN THE APPOINTMENT SERVICES

Click “Add”
Enter a room description (e.g., Studio A, Court 2)
Select a category – such as Basketball, Group PT, etc.
Set the PT Capacity – this defines how many personal training sessions can be held in the room at the same time
(Optional) Add a Price List – if you plan to rent out this room, you can set pricing based on specific time slots (e.g., per hour or per session)

Once everything is set, click “OK” to save your new room.

You can come back anytime to edit, remove, or search for specific rooms as your operations grow or change.

Let us know if you need help setting up your room categories or rental pricing! 😊

✔️For a step-by-step explanation, watch the YouTube video here

Go to Appointment Services → Appointment Space Management

Controls how clients are distributed across rooms when a booking is made.

Prioritize Client Experience — Assigns clients to the emptiest available room, giving each client a more private and comfortable setting
Prioritize Space Capacity — Fills up one room before moving to the next, maximizing use of each space

Controls which room gets picked first.

Select Rooms based on Capacity — Rooms with a higher PT capacity are preferred and filled first
Select Rooms based on Priority — Rooms are selected according to the manual priority order you set in the Rooms Configuration below

This is where you map each room to its relevant services.

Each room has a priority number (1 = highest priority) — you can drag rows to reorder them
For each row:
- Select a Room from the dropdown
- Select Services — assign all services that take place in that room
- The PT Capacity shows how many clients the room can hold at once
The same service can be assigned to multiple rooms — the system will use the Booking Rule and Room Selection Rule to decide which room to use
To remove a room from the list, click the red trash icon on the right

The Rooms Section Allows You To Easily Add, Edit, Delete, And Search For Rooms Used In Your Facility