MANAGE YOUR CLASSES

Step 1: Navigate to Class Scheduling

• Go to Activities from the left side menu
• Choose Schedule Mgmt / Teams section
• Ensure you're in the correct branch (if your business has more than one)
  
  

Step 2: Create a Class

Click Add to create a new class. You’ll need to fill out the following:

Basic Info

• Picture of the class
• Title
  
• Description
  
• Category (e.g. Yoga, Pilates…) – must be selected from the dropdown
  
  

Trainer Setup

• Select the trainer giving the class
• Assign a pay rate (created in Staff Settings)
• Optionally, add a sub-trainer (note: no pay rate can be added for the sub-trainer)
  
  

Optional Settings

• Disable Client Booking: Tick this if you don’t want the class to appear on the app
  
  
• Ignore Trainer Conflict: Tick this to bypass conflict alerts if the trainer is double-booked
  
  

Location Setup

• Choose a Room / Field (set in Rooms Settings)
• If the class is outdoors, select Outdoor
  
  • Enter the location (Google Maps integration is available)
    
    

Step 3: Scheduling the Class

• Select the event date from the calendar
• Click From to choose the start time (clock interface appears)
• Add the Duration (e.g., 60 minutes)
  
  

Repeat & Frequency

• To repeat the class, click Repeat
  
  
  • Choose: Daily, Weekly, Bi-Weekly, or Yearly
    
  • Set either an End Date or a Number of Occurrences
    
    

Client Access Rules

• Mandatory: Ticking this links attendance (e.g. book Monday = also attends Wednesday)
• Add another date to schedule multiple days (e.g. Mon & Wed)
• Set Age Range (e.g., 10–90 years – clients outside the range can’t book online)
• Select Levels (Beginner, Intermediate – set in Company Settings)
• Add available Slots (capacity for class)
  
  

Payment and Policies

• Enable Single Session: Allows clients to book and buy a one-time class (no package required)
• Allocate Packages: Select from packages created in Company Settings
  
• Override Cancellation / Waitlist Policies: Set class-specific rules, different from default policies
  
  

Final Step: Save

Click Save to finalize the class setup.

Notes:

• Classes can be edited after creation.
• Always double-check your settings for trainers, location, and repetition frequency.
• The system ensures age and level filtering to avoid incorrect bookings.
• You must create categories, levels, trainers, and rooms in advance via respective settings.